Budget Administration

Fiscal Year-end Carry Forward Guidelines

As part of the year-end fiscal close process, units must request permission to carry forward fund balances. The links below provide guidance and information to assist units in meeting this requirement. If you need further assistance, please contact APB.

Special State Funds
Cover Letter »
Carry Forward Form »
List of Funds »

Each year the Campus must submit a balanced June 30 Academic and Staff Roster to the Office of the President. Units should provide this information to APB by the deadline on the schedule.

Academic and Staff Rosters
Cover Letter »
Schedule »
Form B »

Academic & Non-Academic Staffing Process

The links below assist units with requirements that must be considered during the staffing process. If you have questions or need support with staffing procedures, please contact APB.

Staffing Bulletins
Open Faculty FTE - Not Receiving COLA FY07/08 »

Staffing Instructions
Academic Resources Guidelines »
Staffing System »
Provisions »
Range Adjustments »
Staffing Training Materials »

Employer Benefit Contribution Rates
Payroll »
Contract & Grant »

Centrally Funded Charges

Fee Remissions:
Fee Remissions paid on 19900/19914 funds for eligible GSRs/ASEs will be funded centrally, ineligible GSRs/ASEs are not funded.
Fee Remissions paid on 19900/19914 funds for students enrolled in a self-supporting graduate degree program or employed by a self-supporting graduate degree program are not funded centrally.

Requirements for centrally funded BXC charges are as follows:
The eligible ASE/GSR salary must be 19900 funded.
Only BXC reimbursements charged on 19900 are centrally funded.
BXC charges must be reported in the fiscal year it is incurred. No late charges will be funded.
Only fall, winter and spring BXC charges are eligible to be relieved centrally, summer BXC charges are not centrally funded. Pay period end dates are used to determine the charged quarter.
The maximum BXC reimbursement per student is $3,300, equal to $1,100 per quarter.

All of the criteria must be met in order to insure proper departmental reimbursement.

Both fee remissions and childcare BXC charges are reimbursed to the departments after June Prelim during fiscal close.

Overhead Distribution

Overhead Distribution Model »