Sales and Service
Communications
What’s New | Definition of Revenue Types | Call Letter
Policies
Sales & Service activities and service enterprises are governed by Policy 340, available on the APPM website. Policy 340, Attachment A lists those Sales and Service activities on record as of the most-recent Call Letter.
Procedures
Fund Application or Revision
Cover Letter |
Instructions for Completing | Checklist
Fund Application/Revision Template | EXCEL Template
Transfer a Sales & Service Fund to Another Department
Within the Same Organization: Submit a revised fund application to Academic Planning and Budget (APB) with signatures of the new Responsible Faculty and the Dean.
Within a Different Organization: The “new” department should submit a revised fund application to Director of Sales and Service. Be sure to include the fund number and indicate “To Transfer Fund” in the “Reason” field on the first page of the revision form. The “new” department needs to obtain signatures up to and including the Dean’s Office and submit a “mutually” signed statement by the two departments involved (i.e., “old” and “new”) as to how to handle any deficit/surplus (whatever the case may be) upon the fund’s transfer.
Close a Sales & Service Fund
To close a Sales & Service fund, the department should send a memo to the Accounting Office which includes the following information:
- A statement that the fund is to be closed, including the fund number and title.
- If the fund has a deficit, also include the account/fund that will be used to cover the overdraft.
- If the fund has a surplus, check with Accounting as to which funds the surplus can be transferred to.
DO NOT PROCESS A CLOSING TOF ON THE FUND. Accounting will process the TOF once the fund balance is zero. There is no need to copy APB when closing a sales fund; APB will automatically receive a copy of the closing TOF through the post-audit process.
Links
Short Term Interest Pool (STIP) Rates | Useful Life for Equipment Depreciation | Annual Statements | On-line Financial Reports (OFSR)
Training
Sales and Service training is held upon sufficient demand from the campus. Please contact the Sales & Service Director if you are interested in attending a training session.
Support
Please contact the Sales & Service Director if you have any questions regarding Sales & Service activities or service enterprises.